Job Description:
The Manager Administration is responsible for overseeing and managing all administrative and facility operations within the organization. This role requires a strong understanding of administrative processes, facility management, and a keen eye for detail. The ideal candidate will be an organized, efficient, and strategic thinker with a proven track record of success in managing diverse teams.
Key Responsibilities:
Administrative Operations & Facility Management:
Oversee the maintenance and upkeep of all facilities, including office spaces, warehouses, and other relevant properties.
Develop and implement facility maintenance plans, including preventative maintenance schedules and emergency response procedures.
Manage vendor relationships and contract negotiations for facility services such as cleaning, security, pest control, vending machines, landscaping etc.
Ensure compliance with all relevant health, safety, and environmental regulations.
Upkeep and support in site statutory compliance.
Manage facility budgets and track expenses.
Manage Site Administration: housekeeping, cafeteria, pest control, security, repairs & maintenance, workstation allocation, parking allocation, meeting room allocation, visitor management, event management, small projects, AMCs.
Oversee administrative functions, including office management, records management, and general office procedures.
Manage office supplies, stationery and equipment inventory.
Coordinate and manage office moves and reconfigurations.
Implement and maintain efficient administrative systems and processes.
Manage administrative staff, including hiring, training, and performance evaluation.
Procurement and Logistics:
Manage procurement processes, including vendor selection, purchase orders, and invoice processing.
Oversee logistics and shipping operations, including managing couriers and shipping carriers.
Manage inventory control and storage.
Risk Management:
Identify and assess potential risks to the organization's facilities and operations.
Develop and implement risk mitigation strategies.
Manage insurance policies and claims.
Strategic Planning:
Develop and implement long-term facility and administrative strategies aligned with the organization's overall goals.
Identify opportunities for process improvement and cost savings.
Stay up to date on industry trends and best practices.
Qualifications and Skills:
Must have Graduate Degree in business administration, facility management, or a related field.
seven plus years of experience in facility management and administrative roles.
Strong leadership and management skills.
Strong organizational and time management skills.
Strong problem solving and decision-making abilities.
Proficient in Microsoft Office
Strong communication and interpersonal skills.
Behavioural Skills:
Ability to collaborate well in a cross-functional environment
Strong influencing and communication skills with demonstrated ability and creativity in solving complex issues
Highly motivated team player, proactive with ability to oversee multiple tasks and attention to detail
Excellent interpersonal and verbal/written communication skills.
Interested Candidates also can visi the link below :
https://ttatraining.com/placement-request-form/job_form.php?jval=MjY5
